Walk-In Policy

1. First-Come, First-Serve Basis: Emphasize that the room operates on a first-come, first-serve basis. Clearly communicate any peak times identified from the survey to encourage usage during less busy periods.
2. Stay Duration: Recommend a maximum stay duration (e.g., 30 minutes) during peak times to accommodate more students. Consider allowing longer sessions during off-peak hours if the room is less in demand.
3. Waiting List: If the room is at capacity, offer a waiting list option. Students can sign up and be notified when the room becomes available. This can be managed by a simple digital sign-up sheet or a physical list at a nearby control point.

Walk-In Usage with Interest Survey

Conduct a Pre-Launch Survey

• Purpose: Before opening the room, distribute a survey among students to estimate interest levels, preferred times for relaxation, and specific features they'd appreciate in a multisensory room. This data can help tailor the room to meet student needs more effectively.
• Access Control: Based on survey insights, if demand seems high, consider implementing a simple access control system like a check-in desk or electronic badge access to monitor and limit occupancy.

Timekeeping Methods (Do we want to kick people out?)

1. Automated Timer: Install a timer system that notifies the occupants when their time is about to end, say 5 minutes before. This could be a simple alarm or a gentle lighting change. gradual lighting change
2. Digital Display: Have a digital clock display inside the room that clearly shows the remaining time. This helps students manage their relaxation time effectively.
3. Occupancy Indicator: Install a simple occupancy indicator outside the room, like a red/green light or sign, to show if the room is currently available or in use. This helps manage expectations and reduces interruptions.

Usage Guidelines

1. Quiet Enjoyment: Encourage quietness to ensure that the space remains a tranquil area for relaxation. Headphones should be used for any audio-based relaxation.
2. Cleanliness: Users should be responsible for leaving the room as they found it. Providing disinfectant wipes and encouraging their use can help maintain cleanliness.
3. Personal Items: Advise students to keep personal belongings with them to avoid loss or confusion, especially since the room can only fit a few people at a time.

Creative Extras

1. Feedback System: After using the room, students could submit feedback or suggestions online. This continuous feedback loop allows for improvements and adjustments based on actual user experiences.
2. Relaxation Kits: Offer small, optional relaxation kits at entry, which could include items like stress balls, noise-cancelling headphones, or aromatherapy patches. - - 3D printed fidgets
3. Theme Days: Introduce different sensory themes for different days of the week (e.g., "Forest Monday" with nature sounds and visuals, "Ocean Wednesday", etc.), adding variety and making the experience more engaging.